Lean inbox with Conversation Clean Up
Is your inbox filled up with “Re:” kind of emails? Wish you could reduce the clutter and only keep the latest email in all email threads? Now you can, with “Conversation Clean Up”.
What is a Conversation?
Conversation is same as email thread. It’s a set of emails from originating email to the latest response. All such emails have same subject.
e.g. if you send an email and someone replies, a conversation occures. Sometimes there might be many replies back and forth.
What does Conversation Clean Up do?
It examines the contents of each email in the Conversation. If the contents of that email is completely contained in one of it’s replies the previous message is deleted(or moved to a user-specified folder).
Consider following scenario.
- Alice sends an email to Bob & Tim.
- Then Bob replies to both Alice & Tim.
- Then Tim replies to both Alice & Bob.
Now Conversation Clean Up can delete all messages except the last one from Tim because within that email is a copy of all the previous emails.
Conversation Clean Up is most useful when there are many replies back and forth in an email thread.
How to do Conversation Clean Up?
On the Home tab, in the Delete group, click Clean Up. Click one of the following:
- Clean Up Conversation: The current Conversation is reviewed, and redundant messages are deleted.
- Clean Up Folder: All Conversations in the selected folder are reviewed, and redundant messages are deleted.
- Clean Up Folder & Subfolders: All Conversations in the selected folder and any folder that it contains are reviewed, and redundant messages are deleted.
Some advanced options
If you go to File -> Options -> Mail -> Conversation Clean Up, you’ll see below options.
1. If you don’t want to delete previous emails but move them to a different folder, you can do so with “Cleaned-up items will go to this folder” option
2. Don’t move unread messages
3. Don’t move categorized messages
4. Don’t move flagged messages
5. Don’t move digitally-signed messages
6. When a reply modifies a message, don’t move the original